6 Core Tools
Booking Features
UK Independents
Target Market
Barbers & Stylists
Built For
1 Year Free
Founding Offer
Built from a family frustration
HairPlan started with a conversation at a kitchen table in Lancashire. The founder's daughter — a talented hairdresser — was frustrated. She was paying a significant commission to a mainstream booking platform for every appointment, and the platform wasn't even built for someone like her. It was built for spas, nail salons, and chains. Not for an independent stylist who knows every client by name.
Her friend's son, a barber, had the same complaint. He'd tried three different booking apps and none of them understood walk-ins — the lifeblood of a barbershop. You can't tell a walk-in to "book online." You need a live queue they can check from their phone before they even leave the house.
Product Systems AI was brought in to build the solution they couldn't find. The brief was clear: no commission, no complexity, and built for the craft — not for a corporate chain. HairPlan launched in soft launch in early 2026 with a founding member offer: a full year free, no credit card, no catch.
The platform is already attracting professionals across Lancashire, Greater Manchester, London, and Birmingham. The Hair Journey feature — a photo timeline of every client's look, visit by visit — has become the most talked-about differentiator in the community.
Mainstream platforms weren't built for independents
- ✕High commission fees eating into every booking
- ✕No walk-in queue management for barbershops
- ✕Generic interfaces designed for chains, not craft professionals
- ✕No client history or colour formula storage
- ✕Platforms that felt like admin tools, not professional tools
Six tools. Zero commission. Built for craft.
- Smart booking calendar — clients book themselves, you just show up
- Live walk-in queue — clients see the wait before they arrive
- Chair notes CRM — every formula, preference, and detail remembered
- Hair Journey — a photo timeline of every client's look
- 24h automatic reminders — no-shows drop, revenue rises
- Treatwell Sync — connect existing calendars in two steps
Built to scale from day one
React 19
Mobile-first UI
TypeScript
Type-safe codebase
Node.js + tRPC
API layer
MySQL / TiDB
Scalable database
Stripe
Payment processing
Tailwind CSS 4
Responsive styling
PWA
Install on any device
Treatwell API
Calendar sync
LLM (Concierge)
AI onboarding agent
From kitchen table to live platform
Project Timeline
Key milestones and achievements throughout the development process
Concept & Discovery
The idea was born from a personal frustration — the founder's daughter, a hairdresser, and her friend's son, a barber, were both paying premium commissions to mainstream booking platforms that weren't built for independent professionals. We began with deep discovery sessions to map the real pain points.
Design & Brand Identity
HairPlan needed to feel premium but approachable — a tool that independent professionals would be proud to share with their clients. We developed a warm gold-on-dark aesthetic that nods to the craft and tradition of the trade while feeling unmistakably modern.
Core Platform Build
Built the full-stack platform with a focus on simplicity and speed. The professional dashboard needed to work on a phone between clients, not just on a desktop. Every interaction was designed for someone with scissors in one hand.
Soft Launch — Founding Member Offer
Launched in soft launch mode with a founding member offer: a full year free, no credit card required. The offer was designed to build a loyal early community of professionals who would shape the product roadmap.
Growth & Community
HairPlan is growing organically across the UK hair and barbering community. The founding member offer closes 16 May 2026, after which the platform moves to a paid tier. The Hair Journey feature — a photo timeline of every client's look — has become the most talked-about differentiator.
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