Notion Review UK 2025 — The All-in-One Workspace?
We've used Notion for client projects, internal wikis, and CRM replacements. Here's our honest take on whether it lives up to the hype for UK businesses.
Notion is the most versatile productivity tool available in 2025. It replaces your notes app, project manager, wiki, and database — all in one beautifully designed workspace. The free tier is genuinely generous, and Notion AI makes it even more powerful. For UK businesses that want to centralise their operations, it's a no-brainer.
Affiliate disclosure: We may earn a commission if you sign up via our links.
What is Notion?
Notion is an all-in-one workspace that combines notes, databases, wikis, and project management into a single, beautifully designed application. Founded in 2016, it has grown to over 30 million users worldwide and is used by companies including Figma, Pixar, and Nike.
The core concept is a "block-based" editor where everything — text, images, tables, databases, embeds, and code — is a block that you can drag, resize, and arrange freely. This gives you complete flexibility to build exactly the workspace your team needs, rather than being forced into a rigid structure.
In 2024, Notion launched Notion AI — an AI assistant built directly into the editor that can write, summarise, translate, and analyse your content. This has transformed Notion from a productivity tool into an AI-powered knowledge management system.
Notion Pricing 2025
Annual billing. Per user per month.
- Unlimited pages & blocks
- 10 guests
- 7-day page history
- 5 MB file uploads
- Basic integrations
- Web clipper
- Everything in Free
- Unlimited guests
- 30-day page history
- Unlimited file uploads
- Custom domains
- Advanced integrations
Key Features We Tested
Docs & Notes
The block-based editor is the best in class. Rich text, callouts, toggles, code blocks, and embeds all work seamlessly. Writing in Notion feels faster and more organised than Google Docs.
Databases & Views
Notion's databases are its killer feature. Switch between table, kanban, calendar, gallery, list, and timeline views instantly. Filter, sort, and group by any property. Relational databases enable complex data structures.
Notion AI
Ask Notion AI to write a blog post, summarise a meeting transcript, translate content, or extract action items. It's deeply integrated — not a bolted-on chatbot. One of the most useful AI integrations in any productivity tool.
Team Collaboration
Real-time collaboration with comments, mentions, and page history. Teamspaces keep different departments organised. Guests can be invited to specific pages without accessing the whole workspace.
Templates
Thousands of community templates for every use case — CRM, OKRs, meeting notes, content calendars, project trackers, and more. Most businesses can start from a template and customise rather than building from scratch.
Integrations
Native integrations with Slack, Google Drive, GitHub, Figma, Jira, and 100+ other tools. Zapier and Make.com extend this further. The Notion API allows custom integrations for technical teams.
Pros & Cons
What We Love
- Replaces 5–10 separate tools: notes, wikis, project management, databases, and docs
- Notion AI writes, summarises, translates, and analyses your content — included in paid plans
- Highly flexible — build anything from a simple to-do list to a full CRM
- Beautiful, minimal interface that teams actually enjoy using
- Generous free tier — most solo users never need to pay
- Excellent mobile apps for iOS and Android
- Strong template library with thousands of community-built templates
What Could Be Better
- Can be overwhelming to set up — the blank canvas approach requires planning
- Offline access is limited compared to Obsidian or Apple Notes
- Large databases with thousands of rows can feel slow
- No native time tracking or invoicing — needs integrations
- Version history is limited on the free plan (7 days)
- Not ideal as a primary task manager for complex project management (use Linear or Asana for that)
Notion vs ClickUp vs Asana vs Trello
How Notion compares to the most popular productivity tools for UK teams.
| Feature | Notion | ClickUp | Asana | Trello |
|---|---|---|---|---|
| Docs & notes | ||||
| Database views | ||||
| Project management | ||||
| Team wiki / knowledge base | ||||
| AI writing assistant | ||||
| Time tracking | ||||
| Gantt charts | ||||
| Guest access (free) | 10 guests | Unlimited | Limited | Unlimited |
| Free plan | ||||
| Starting price (paid) | £8/user/mo | £5/user/mo | £10/user/mo | £4/user/mo |
Frequently Asked Questions About Notion
What is Notion used for?
Notion is an all-in-one workspace used for notes, documentation, project management, databases, wikis, and team collaboration. Businesses use it to replace tools like Confluence, Trello, Google Docs, Airtable, and Evernote — consolidating everything into a single, searchable workspace.
Is Notion free to use?
Yes — Notion has a genuinely useful free plan with unlimited pages and blocks, 10 guests, and 7-day page history. Most solo users and small teams can operate on the free tier indefinitely. The Plus plan at £8/user/month adds unlimited guests, 30-day history, and unlimited file uploads.
Is Notion good for UK businesses?
Absolutely. Notion is used by thousands of UK businesses from solo freelancers to 500-person teams. It's GDPR compliant, supports UK date formats, and integrates with popular UK business tools like Slack, Google Workspace, and Zapier. The Business plan includes SAML SSO for enterprise security requirements.
How does Notion AI work?
Notion AI is built directly into the editor. You can ask it to write content, summarise long documents, translate text, fix grammar, extract action items from meeting notes, and generate database entries. It's available as an add-on for £8/user/month or included in some plan tiers.
Is Notion better than Microsoft OneNote?
For most modern teams, yes. Notion's database views, project management features, and team collaboration tools are significantly more powerful than OneNote. OneNote has better offline support and deeper Microsoft 365 integration. If your team lives in Microsoft 365, OneNote may be more convenient — but Notion is the better standalone tool.
Can Notion replace Trello or Asana?
For many teams, yes. Notion's Kanban board, calendar, and timeline views replicate the core functionality of Trello and Asana. However, Asana has more advanced project management features like workload management, goal tracking, and portfolio views. Notion is better if you also need documentation and wikis alongside your project management.
Is Notion secure for business use?
Yes. Notion is SOC 2 Type II certified, GDPR compliant, and offers SAML SSO on Business and Enterprise plans. Data is encrypted at rest and in transit. Enterprise plans include advanced security controls, audit logs, and user provisioning via SCIM. UK businesses can request a Data Processing Agreement (DPA).
What is Notion's affiliate programme?
Notion pays $50 per activated sign-up plus 20% of year-one revenue for paid plan referrals. Given that Business plans cost £13/user/month, a referral of a 10-person team generates £312 in year-one commission plus the activation bonus. It's a strong programme for content creators and consultants with a business audience.
Can I use Notion as a CRM?
Yes — many businesses build lightweight CRMs in Notion using database views, relations, and rollup properties. You can track contacts, deals, and interactions with Kanban and table views. However, for serious CRM needs with email integration, lead scoring, and automation, HubSpot or Pipedrive is more appropriate.
Does Notion work offline?
Notion has limited offline support. You can view and edit recently accessed pages offline, but new pages and database queries require an internet connection. For fully offline note-taking, Obsidian or Apple Notes is more reliable. For most business users with reliable internet, Notion's offline limitations are rarely a problem.